From invite to record.
One event, start to finish. Who sets it up, how passes move, and what the chapter holds when the night is over.
Once, before your first event
Chapter Set Up
The President shares the chapter's invite link. Members tap it, create an account, and land on the roster.
Every member gets an account, never capped, so the roster is the whole chapter.
The President grants Admin to the officers who run events. Sobers aren't standing roles. They're assigned per event.
Set the night up in a minute
An Admin, usually the Social Chair or Risk Manager, creates the event: date, time, venue, capacity. Turn the guest list on and set the caps, or leave it off.
- Venue capacity locks once the first person checks in
- Guest caps: per member, event total, or no limit. Your call
- Save as draft, publish when it's real
Invite chapters, allocate wristbands
Pick the chapters you're hosting, give each an allocation, send. Their Admin accepts and releases wristbands to their members. You never touch another chapter's roster.
- Each chapter manages its own members
- Raise an allocation any time
- Every invite carries its allocation, and chapters review and accept
Set who can claim
The invited chapter's Admin accepts the allocation and releases wristbands to their own members, with a grade filter if the night calls for one. Default is everyone; uncheck grades to limit who can claim.
- Grade filter is set before wristbands release, and the default is All Members
- A live counter tracks claims as they land
- Add a grade later and release the remaining wristbands
Members claim, guests get added
The moment wristbands release, members claim theirs in the app. One per member, tracked live. When the guest list is open, members add their guests by name.
- Guests don't need the app. Their pass works in the browser
- Plans change? Transfer a pass to a member in your chapter.
- Admins watch claims move in real time
Assign Sobers
Before the night starts, an Admin assigns Sobers from the chapter roster. They work the door: verifying faces, checking members in, watching the live count.
- Assigned per event, not a standing role
- A member already covering another event is blocked from double-booking
Run the door in real time
At the door, every pass opens to one screen: name, chapter, and a QR code that rotates to prevent screenshots. The Sober verifies and scans. The live count updates as the night moves.
- One pass per member, one check-in per pass, timestamped the moment it happens
- Manual check-in exists for judgment calls, and it's flagged as manual
- A host Admin can invalidate a wristband before it's used
The night closes into a record
When the event archives, the chapter holds a complete, named summary: who was authorized, who came through, chapter by chapter, with timestamps and the Sober roster.
- Named and role-based, never just a headcount
- Export the full attendee record as CSV
- Visible to Admins and the President, kept after the event
The guest list
Guests, without the app.
When the guest list is on, members add guests by name. The guest gets a link, the pass lives in their browser, and the door treats them like everyone else.
- Caps hold on their own, per member and for the event
- Every guest pass names who invited them
- Guests land on the record and the CSV like members do
When plans change.
Nights drift. Every change has a clean path, and every path lands on the record.
Recall
Take an allocation back
Hosts stay in control after the invites go out. Recall a chapter's wristbands at any time. The full scope is shown before it commits, and everyone affected is notified.
- Scope shown before you confirm, claimed wristbands included
- Affected members and the chapter's Admin are notified automatically
- A recalled chapter can be re-invited with a fresh allocation
Transfer
Plans change? Pass it on
Until the moment it's checked in, a wristband can move to another member of the same chapter. Pick the member, confirm once.
- Same chapter only, and only members without a wristband for that event
- A confirmation, so a pass never moves by accident
- Once checked in, transfer is off the table
Invalidate
Pull a wristband on the spot
If a pass needs to go mid-event, a host Admin invalidates it in two taps. Entry stops immediately, and the record keeps the note.
- Confirmed before it commits, and invalidation can't be undone
- The slot returns to the chapter's pool for another member
- Invalidated wristbands stay on the record, never silently dropped
Four roles.One system.
Four roles.One system.
Runs the roster, grants Admin access, holds the subscription. Everything an Admin can do, plus chapter governance.
Usually the Social Chair or Risk Manager. Creates events, invites chapters, allocates wristbands, manages the guest list.
Claims a wristband when it's released, adds guests when the list is open, shows the pass at the door.
Assigned per event, not a standing role. Verifies passes at the door, checks people in, sees the live count all night.
